Apply for a Permit to Re-Open an Institution In Uganda By Yourself
- A school that is closed in an emergency for the sake in the security and health of pupils cannot be opened again without express written consent of the permanent secretary, Chief Administrative Officer or the town clerk.Visit their website at the link below Ministry of Education and sports
- The Act states that the proprietor of a school that was shut down and that has been closed for not more than six months, is able to reopen and be added to the register of private schools , with any classification that the permanent secretary, Chief Administrative Officer or town clerk thinks appropriate, with no application to do so by the school’s proprietor.
- The request for a Permit to Reopen an institution or school should be submitted on paper to the permanent secretary or chief administrative officer town clerk according to the instructions on the application form.
- A request to reopen an institution that has been closed pursuant to the Act is to be sent by the permanent secretary, Chief Administrative Officer or the town clerk.
- The Permanent Secretary’s office is located in the Chief Administrative Officer or town clerk to obtain an application form to re-open the school or establishment from the department concerned.
- Ask the staff at the office regarding the documents that should be included to the application form that you have completed. Complete the application form in the manner needed with the relevant details and information.
- When you have completed the application form in relation to the requirements and the documents required, you must attach them together with the form that you have completed.
- Submit the form for the education director of your district of your region or drop it off at the office of the Permanent Secretary, Chief Administrative Officer or the town clerk.
- Pay the fees prompted in the amount that is required. Then your application along with the supporting documents will be further processed for various verification procedures and verification.
- After all the procedures have been completed and all documents are checked for accuracy Your application to reopen your institution can be accepted and a permit granted with prior notice.
Required Documents For Apply for a Permit to Re-Open an Institution
- Attached is a copy of the license letter of application.
- The original registration certificate of the school must be included to your application.
- Minutes from BOG or recommending the upgrading of the school through creating a dormitory section.
- This is the District Inspector of Schools’ report describing the Dormitories and the other Accommodation facilities.
- The report lists the essential facilities in the dormitory section as well as drawn drawings that have been approved (Building Plans) available.
- Documentation proving the dormitory Occupancy authorization for the re-opening of an institution .
- A certificate from Occupational Safety and Health from the health official.
- The plan was approved for the water and sanitation system within the hostel.
- A list of safety-related promotions and ways to prevent injuries are accessible in the dormitories. (Fire the safety program).
Office Locations and Contacts
-
- Ministry of Education and Sports Office Head Office.
- Physical Address Location 35 Kampala Road, King George way IV
- Embassy House and Legacy Tower Block A and B Kyadondo Road.
- The address for the postal envelope is P.O.Box 7063 Kampala, Uganda
- E-mail Address: permasec@go.ug
- Site: Ministry of Education and sports
Eligibility
- Every citizens of Uganda with a closed school because of emergency to ensure health and safety of pupils are eligible for this permit.
- The applicant must meet the requirements set forth within the Schedule of the Education amended Act in order to be eligible to this license.
Fees
- The Classification License Fees for a license to re-open a establishment is USh. 880,670
- The department office can be contacted to inquire about any additional fees. However, registration and license for schools is not charged.
Validity
- The permit is valid until all requirements to re-opening the facility are met.
Examples of Documents
- Formulation: 2(PROCESS IS FREE OF A CHARGE)
- MINISTRY OF SPORTS AND EDUCATION
- P.O.BOX 7063,KAMPALA
- A FORM FOR REGISTRATION AND CLASSIFICATION OF A PROVISIONALLY
- A LICENSED PRIVATE PRIMARY PRIMARY SCHOOL AREA 33/34 OF
- The PRE-PRIMARY, PRIMARY AND POST PRIMARY EDUCATIONAL Act of 2008
- (TO be completed in QUADRUPLICATE)
- To The Commissioner Pre-Primary as well as the Primary department
- Through: The Chief Administrative Officer
- Section One:
- This form must be filled out by the applicants (attached with a copy of the letter granting permission to the institution or school to conduct business. Please ensure that all the terms and conditions stated in the Licensing form are met prior to filling out the form. If you notice any changes you need to provide new documents, photographs and other information)
* - [Note: 1. The information provided on the form is checked through inspection.
- 2.The Ministry of Education and Sports reserves the right to revoke the certificate if, after a period of time the school or institution is unable to comply with the minimum standards stated in the registration forms[
- 1. (a)Name of School______________________________________________________
- (b) Postal Address _______________________________________________________
- (c) Telephone Contact_____________________________________________________
- 2. (a) The name of the the school Owner/proprietor(s) (b) Add additional paper if there are several owners.
- (b) Postal Address:________________________________________________________
- (c) Telephone Contact ………………………………………………
- 3. School Particulars………………………………………………..
- (a) Boys/Girls/Mixed _____________________________________________ ……….
- (b) Day/Partly Boarding (as allowed by the Directorate of Education Standards)
- _______________________________________
- (c) Postal address______________________________
- (d) Telephone contact ______________________________
- (e) I/We -name(s) ________________
- Apply for this school to be classified and registered as a Private Primary School.
- 4. The location of the Proposed Institution
- (a) Village _______________________________
- (b) Parish ________________________________
- (c) Sub-county ____________________________
- (d) County ________________________________
- I _____________________________ certify that to the best of my knowledge, what I have stated above is true and correct.
- Date: _________________________ Signature________________________
- Title: _________________________ Names__________________________
- Proprietor: ___________________________________________________________
- SECTION TWO:
- A. to be approved by the District/MUNICIPAL Inspector of Schools.
I recommend /I do not recommend registration of ___________________________________
- The number is _____________ and it is classified as Under the designation of
- __________________________ Expiry date is _____________________
- Remarks:____________________________________________________________
- Date: ______________________________ Signature _______
- Full Names:__________________________________ DIS/MEO
- B. To be endorsed by the District/MUNICIPAL Health Inspector
- I recommend /I do not recommend registration and classification of___________________________________________________________
- Comments :_(i.e. Does it meet or not comply with Health Act and regulations? Health Act or Health rules?)
____________________________________________________________
- Date: ______________________________ Signature _______ Names:__________________________________
- DISTRICT/MUNICIPAL Health Inspector of Schools
- C. to be endorsed by THE DISTRICT EDUCATION OFICER
8I suggest/I don’t recommend this application to register and classification:
- Give reasons:_____________________________________________________
- __________________________________________________________
- Date: ______________________________ Signature ________
- Full Names:_________________________________
- DISTRICT/MUNICIPAL EDUCATIONAL OFFER
- D. to be ASSOCRED by MoES HQ Director
- I would not suggest the classification and registration of …………….. reasons for not
*Recommending………………………………………………………………………………….
. - Full name……………………………………………………………………..
*Titlle…………………………………….. - Signature………………………………………………………………..
*Date……………………………………….. - If it is recommended:
- Registration No.________________________________________________________
- Registration Name______________________________________________________
- Classification________________________________________________
- Full Names: ___________________________________ Title…………………………………………
- Signature_______________________ Date…………………………………………….
- E. to be endorsed by the COMMISSIONER, Basic Education
- I’m in agreement
- Name……………………………………………………………..
*Signature………………………………………..
Processing Time
- The maximum processing time to process this permit ranges from 4 to 5 days
Instructions
- The only institution that remains closed for at least six months
The Information You Need
- Full name
- Identification number
- Contact number and address
- Business Plan details
- Occupation
- Citizenship
- Audited annual financial statements for audit or audited financial forecasts
- The name proposed for the School is
- The site,
- The mission and vision
- The purpose of the proposed School pre-primary secondary school, Secondary school and
- Its proposed niche of focus is the present Ugandan education System.
Documentation is needed
- The authorization to reopen schools serves a legal goal to ensure the safety and health of students and teachers in schools where the closure of the institution was as an urgent health issue.
Information that could be helpful
Each school’s owner is unhappy due to a decision by principal education officers–
- refusing to classify their school
- needing an extension to an existing school in order for it to become a brand new school or
- closing the school, or cancelling their classification or registration, and directing the closing of the school, could within thirty days, beginning with the date on which the principal education officer’s decision was made known to the principal or teacher make an appeal before an appeals court.