How to Apply for Certificate of Expired Medical Disposal In Uganda

Apply for Certificate of Expired Medical Disposal In Uganda By Online

Certain, many medicines save lives and ease suffering, however absolute pharmaceutical items , if not managed properly can cause issues to people.

  1. A medical certificate that has expired disposal is available from the National Drug Authority for both private as well as public not-for-profit healthcare facilities within Uganda.
    • It is expected that around 5percent of the pharmaceuticals within the distribution chain are likely to be deemed outdated or expired.
  2. Complete the application form in accordance with the guidelines provided in the National drug Authority in collaborative collaboration in collaboration with National Medical Stores (NMS), Joint Medical Stores (JMS) and Ministry of Health (MoH).
    • The applicant is a licensed doctor pharmacist, nurse, or any other authorized person through the National Drug Authority.
    • National Drug Authority utilize the current NMS processes for collecting items that are no longer needed from numerous Public as well as Private Not for Profit (PNFP) health centers across the country, and to burn them.
    • Take list of expired medications to be destroyed or disposed of, and then record the information when filling out the request form. Register to track all expired or spoiled medicines and supplies from a health facility.Please note the following specific information/instructions should be captured.
    • Indicate the name for the health facility.
    • Indicate the strength and dosage Formulation of the expired medication (e.g., 0.5 mg tablet capsule, liquid as well as patch).
    • Indicate the quantity or liquid Amount.If the medicine that has expired is a liquid, you must enter the amount of liquid in total (e.g. 2 milliliters).
    • Indicate the reason for disposal/destruction (e.g. undesired, discontinued, expired).
    • Indicate the source of the medicine that has expired (e.g. the pharmacy’s name).
    • Health facilities/programs should include the Lot number for the Expire medication or substance. Don’t include names of patients!
  3. Inform the district officials as well as JMS Stores(JMS) about expired goods, especially if they visit for a supervision visit.
  4. The district officials will arrange to pick up the item that has expired Fill out and sign a request form, and issue a voucher (keep one to keep for to keep in the office).
  5. At the end of a reporting period (quarterly),calculate the total value of expired stock that has expired and include this in the facility’s regular reports to the district Authorities.
  6. In the District Health office they shall prepare a expired stock register similar to the one used in the health facility with an extra column for writing the location that it was received from.
  7. The health officer of the district is required to record every expired item into the health register.
  8. At the close of each month, HDO will determine the value of the expired stock in the entire district.
  9. The HDO will arrange to convene an Board of Survey once a year in accordance to the rules to dispose of assets owned by the public.
    • The survey board will write an account in triplicate.
  10. The Board survey should notify of the National Drug Authority if expired inventory is to be destroyed in the local area in the local district. NDA is obligated to provide advice on the properness of the destruction process and to supervise the process.
  11. If not advised otherwise, If advised otherwise, the Ministry of Health will periodically gather expired medicines for disposal or destruction by using National Medical Stores vehicles or other transporters.
  12. An original inventory report for expiring medicine is returned after you hand in the inventory form along with expired medicine to NMS trucks in the regular schedule of delivering the drugs.
    • The Obsolete Pharmaceuticals in Public Health facilities, starting beginning at Health Centre II up to Regional Referral Hospitals (RRH) and Private Not for Profit facilities (PNFPs) will be collected during return trips by NMS trucks as part of the routine scheduled deliveries of viable drugs in these healthcare facilities.
  13. Complete your application, in the event that the request is granted then you can proceed according to the plan. If the request is either partially accepted or rejected the applicant will receive guidelines on the best way to move forward.
  14. After all documents have been submitted, the approved form is completed by the District Health Officer and a the certificate of Medical disposal will be issued by the National drug Authority.

Required Documents For Apply for Certificate of Expired Medical Disposal

  1. The name of the health facility.
  2. Dosage and Strength Form of the medicine that has expired
  3. The total quantity or the liquid amount expired.
  4. Why you should dispose of or destroy the medicine
  5. The reason for expired medicines.
  6. The Lot number is related to the Expire drug or substance.
  7. Document on the pharmaceutical management system.
  8. Document on the generated Pharmaceutical waste.
  9. A list of expired tablets or tablets not being used.
  10. The proposed method of disposal/destruction.
  11. Form for Product Destruction
  12. Copy of the permit and receipt (One duplicate)
  13. Dossier prepared according to the requirements of the National Drug Authority (one duplicate).
  14. Copy of the Current Certification of Retention.
  15. The documents related to inspection R4.
  16. Comprehensive Certificate of Analysis.
  17. Certification for pharmaceuticals.
  18. Documentation for pharmaceuticals and chemicals

Office Locations and Contact

National Drug Authority Secretariat office
Plot No. 19 Rumee Towers, Lumumba Avenue,
P.O. Box 23096 Kampala, Uganda.
Tel: +256-414-255665,
Tel: +256-414-347391/2
Fax :(256) 41-255758
Web site: National Drug Authority

The Pharmaceutical Society of Uganda,
Pharmacy House
Plot 1847. Kyambogo, Banda.
P.O. Box 377 Kampala, Uganda.
Tel: 256-414-348-796
Website:Pharmaceutical society of Uganda


Hospitals that are registered, districts or regional pharmacists or any other organization that have pharmaceutical programs and other medical facilities for public use that have an official registration certificate and who wish to dispose of unneeded pharmaceuticals, destroyed or expired medicines.


Absolutely Free.


Validity: 1 year

Processing Time

Maximum Processing Time: 21 Days.


  • The disposal or disposal process must be done in compliance with the laws governing health care.
  • The Application must include the names of two individuals who will conduct the disposal/destruction.
  • Destroying controlled substances must render them unrecoverable , and therefore beyond recycling.
  • Expired medicines may not be effective and could be harmful
  • Stock that is damaged or expired should be put in a designated area of salvage
  • A record in writing of all the stock that is destined to this region should be kept.
  • Damaged or expired stock should be destroyed according to local regulations.

Requirements Information

The most important information needed is as follows:

  1. Formulation for Disposal of Pharmaceutical waste.
  2. In a written application, the applicant must state the name of the medical facility as well as the name (and the brand name (if applicable)) of the product that is to be destroyed.
  3. Fill out the National Drug Authority application form.
  4. Certificate of Incorporation from the Corporate Affairs Commission, if an organization
  5. Certificate of Pharmaceutical Products (COPP) authenticated and issued
  6. Premises Registration License issued by the Council of pharmaceutical society of Uganda.

The Document is required

  • To decrease the number of expired pharmaceuticals because they are a rising concern for the country, and could create a threat for national security. Inadequate disposal of these unwanted or expired medications often leads to an enormous problem.

Information that can be useful

  1. The current estimates of expired medicine across the country are thought to be around 1,200 to 1500 tons.
  2. A smaller amount of waste from pharmaceuticals could be accumulated in emergencies, due to inadequate the management of stock and distribution and the absence of a regular system for disposal
  3. Donated pharmaceuticals that have a lengthy shelf-life can be mismanaged particularly following an armed conflict or natural catastrophe. The storage capacity and staff could be inadequate, leaving the management system may be in disarray. These problems can also arise when donations of drugs are part of the development aid.
  4. Pharmaceutical waste is produced by health care and household organizations. All expired or unused medications, or those that are not permitted by a government authority, manufacturer, the marketing authorisation holder or registration holder, are deemed as pharmaceutical waste.
  5. The pharmaceuticals could be in stock past or close to expiry dates they may not be suitable for the purpose, or not be recognized because they’re labeled in a foreign language , or might have been shipped in unwelcome quantities.
  6. The disposal of pharmaceutical waste is always a risky and can pose a risk or harm to humans or the environment. Consequently, it should be properly disposed off. Review all the items in your cabinets and discard any pharmaceutical waste according to the instructions.

External Links


The medicine cabinet is being inspected and disposing of any pharmaceutical waste.

  • Check every item in your cabinet frequently and get rid of medicines that are no longer in use or have expired.
  • Take off the label of instructions from prescription drugs to ensure your privacy.
  • Take out expired or unopened capsules and tablets from the carton. Then place the bottle, blister or or capsules in a clear plastic bag, and then take them to the pharmacy.
  • Transdermal patches used for transdermal use are folded in half and glue the sticky sides joined and put them inside the pouch that protects them if you have it.
  • Return the liquid medicine aerosols, creams, and lotions to pharmacies in the original packaging. Be sure that the liquid medications are not leaking.
  • Keep mercury-containing and iodine-containing thermometers separate from the rest of the pharmaceutical waste when you deliver them to the pharmacy.
  • Return cytotoxic medications (preparations for treating cancer and other preparations that contain e.g. methotrexate) in their original containers in the bag of a separate plastic.
  • Recycle needles and syringes from pharmaceutical waste. Package them in a glass bottle or plastic bottle.
  • Never place pharmaceutical waste in a mix waste containeras it can allow children access to it.
  • Don’t flush the pharmaceutical waste down the toilet in case the chemicals end up within the soil, they may alter the microbes, fauna and flora of the water and soil.
  • Make sure to return any your pharmaceutical waste to the pharmacie or municipal disposal site, where it is delivered for disposal at a hazardous waste disposal facility. The same guidelines apply to the return of the pharmaceutical waste to a municipal waste disposal facility. Households are able to return prescription waste to pharmacies at no cost.




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