How to Extend the Validity of a Residence Card In Japan

Extend the Validity of a Residence Card In Japan By Online

  1. Take all the documents you’ll be required to show or provide in order to increase the duration of the residence card.
  2. Apply for a job.
  3. Complete the form and attach the other documents required.
  4. It is likely that the processing of your application could be completed in the next 24 hours.

Required Documents For Extend the Validity of a Residence Card

  • The completed application form must be submitted.
  • A photo (submit an image that meets the requirements listed below, along with an application form, and signing your name on back of the photo):
    • The photo must be one where only the person applying for the photo appears.
    • The dimension of the image (excluding those margins) should be the same as the dimensions listed in the page. (The dimensions of the face should be measured from to the highest point of your head(including hair) to the point on the top of your chin.)
    • The subject in the photo must face forward and not wear a hat.
    • A single object (including shadows) should be visible within the background.
    • The image should be crystal clear.
    • The photo was not earlier than three months prior to the submission.
  • applicants who are younger than 16 do not need to submit a picture. A photograph is required when an application submitted by a non-native who’s date of expiration of their residence card falls on the date of his or her 16th birthday.
  • The applicant must carry an original copy of their residence card in the event that an individual other than the person for whom the residence card is issued to is submitting an application for the procedure.
  • Application for the Indication of Name with Kanji characters in the residence Card (only when you would like for your personal name to be engraved both in the alphabet and Kanji characters)
  • Your passport or a certificate of residency.
  • Residence card that is valid (including the alien registration card that is regarded as the residence certificate; this will apply in the future)
  • Make sure that the applicant has an original copy of the residence card in the event that anyone not the cardholder is applying to extend the validity for the resident card.
  • The reason statement in the event that you are unable to present your passport or proof of your residence status.
  • You must submit a few documents that prove your identity (for applicants who submit the application on place of applicant).

When you pick up you residence credit card (when the card was issued at a later date):

  • Evidence of receipt at the hands of the Immigration Officer.
  • Certificate of status or passport of residence
  • Residence card
  • Valid ID

Office Locations and Contacts

Foreign Residents Information Center Information and assistance service for foreign citizens. The centers are located at Regional Immigration Bureaus as well as District Offices located in Sendai, Tokyo, Yokohama, Nagoya, Osaka, Kobe, Hiroshima, and Fukuoka.

Information on the procedures to enter and stay in the country for foreign citizens is provided via phone or an in-person visit in many languages like English, Korean, Chinese and Spanish.

Immigration Offices

Email address:

Immigration Bureau Website


  • A permanent resident who is 16 or over who’s residence card expires within two months
  • A person whose resident card ceases to be valid at the time of their 16th birthday
  • Six months prior to the 16th birthday date until the date of the birthday
  • The applicants who won’t be eligible to get an additional residence card quickly. It is possible to apply prior to the deadline for applications in situations when it’s considered difficult to submit your application within the timeframe of the application because of unavoidable circumstances such as the situation where you are required to stay outside of Japan for a prolonged period to conduct study or business and are unable to return to Japan within the application period.


There are no fees to pay.

Documents to Utilize

Application to extend the validity period of Residence Card Adobe PDF Application to extend your Residence Card Excel Excel


  • This form can be printed on a size A4 sheet of paper (Japanese Industrial Standard)
  • The form can be printed in a smaller size, remove the checkbox Reduce the size of the page based on the dimensions of the paper (K)in the Print dialog box prior to printing.

Application for the Indication of Name using Kanji characters in the residence Card PDF
Application for the Indication of Name by using Kanji characters in the residence Card Excel Excel

Processing Time

It will be released on the same day , in the principle.


Apply in an Regional Immigration Office (or the Immigration Information Center).

You can apply to extend duration of the residence permit between 9:00 a.m. until twelve p.m. and until 11:30 p.m. until three o’clock p.m. on days of business, (Some Regional Immigration Offices or Immigration Information Center may have an established date and time that applications are accepted, so be sure to check before going to an immigration center.)

Who is eligible to make an application:

  1. They must be a person of the applicant (except for applicants younger than 16 years old)
  2. A representative:
    1. A parent aged at least 16 living with the applicant in which the applicant is below the age of 16 (Note 1) is suffering of an illness ineligible be able to obtain a residence permit due to other reasons
    2. A parent aged 16 or over living with the applicant in response to a request made by the applicant (Note 2.)
  3. A representative:
    1. The individuals who have obtained the authorization to act as an agent by the Director of their regional bureau for immigration (pursuant to a demand from the applicant)
      1. A employee of the institution owned by or who employs the applicant.
      2. An employee of the institution where the applicant is being taught or being educated.
      3. An employee of the institution responsible for overseeing the activities of helping foreigners with learning skills, techniques or expertise
      4. A employee for the corporation of public interest created to facilitate the seamless acceptance of foreign citizens
    2. An attorney or an administrative scrivener who has provided notification to the director the regional bureau of immigration (pursuant to a request by the applicant)
    3. Legal representative for the person applying (except for relatives who live together, as described under paragraph 2 (1) below)
    4. A close relative to the person applying, or a person who lives together with the applicant , or any other person who Director of regional office believes appropriate (in situations when the applicant is younger than 16, or is suffering from an illness or has other reason (Note 1.))


  1. If you suffer from illness you may need to bring a medical certificate or other medical certificate. as an additional requirements.
  2. If you wish to make a the request for proxy you must provide the letter of authorization as an additional requirements.

The document is needed

Residence cards are a proof that the Ministry of Justice confirms that the person who is listed on the document is a legal foreign national living inside Japan and has the right to be deemed a resident permitting them to remain within Japan for a short to long-term period, according to the allowed duration of stay.

Permanent residents, or a medium-to-long-term resident whose residence card is no longer valid on their 16th birthday could apply for and have their validity extended.

Information that could be helpful

A residence card is an most important personal data held by the Ministry of Justice including the name of the holder birth date, date of birth, gender the country of origin, nationality address, residence, state of residence, length of stay, as well as whether or not the person is able to work.

If any changes occur with respect to the mentioned details, the person who is affected is required to inform authorities of the modifications. So, the most current information must always be included on a resident card. A residence card issued to anyone aged 16 or over will also include a photo of their face.

External Links

  • Japan Immigration Bureau:
  • The New Residence Management System



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