How To Obtain a Copy of Death Certificate In Azerbaijan
The easiest way to obtain certified copies of an official funeral certificate is to request them from the mortuary or funeral home at the time of death. If you are the person in the charge of settling the affairs of the deceased and you need to request at minimum 10 copies. You’ll need them each when you seek the property or benefits belonged to the deceased such as the proceeds of life insurance, Social Security benefits, payable on death accounts veterans’ benefits and many more.
If the date of death is past and you have to obtain death certificates for yourself, you can contact the county or the state Vital Records Office. For deaths that occurred in the last few months, it is best to begin with the regional office because they are more likely to keep the certificate on the file. Once a couple of months have gone by and the state office likely have it as well.
The citizens who are citizens of Azerbaijan and the Republic of Azerbaijan abroad and foreign citizens are entitled to contact an archive head department within the Ministry of Justice of the Republic of Azerbaijan via the diplomatic representative (consular areas) from Azerbaijan’s consular sections in the Republic of Azerbaijan abroad, and to request specific documents. The following procedure is in effect:
The applicant makes an application for consular assistance to Azerbaijan. Republic of Azerbaijan and completes two forms of application for each document that is sought, and pays the consular fee that is appropriate.
The request is then forwarded via the consular section of Ministry of Foreign Affairs of the Republic of Azerbaijan into the department of archives head of the Ministry of Justice of the Republic of Azerbaijan. Once a search is completed the department head for archives will send the document requested to the consular section of the Ministry of Foreign Affairs of the Republic of Azerbaijan to be forwarded for transmission to the consular department which is where the request was made.
Documents Required Obtain a Copy of Death Certificate
- A valid ID is required.
- The medical institution’s certificate providing the date and exact the date of death or decision of a court that defines the cause of death or notifying the death of the person.
Office Locations and Contacts
Ministry of JusticeAddress 72, Azadliq Avenue
Republic of Azerbaijan, Baku Az1007
Tel: (99412) 404-42-81
Fax: (99412) 404-42-99
E-mail: notvva@justice.gov.az
Registry Service of the Civil Status Acts. Registry Service of the Civil Status Acts
Tel: (99412) 404-42-44; 404-42-07
Working days: I-II–III-IV-V;
Hours of operation: 9:00 – 18:00
Lunch: 13:00-14:00
Weekend: VI-VII
Hot line
(99412) 404-42-87
(99412) 404-42-88
Listing of regions (city) Registration division
A list of Azerbaijani Embassy, Missions, and Consulates abroad
What Are All The Eligibility
Only certain individuals can apply for an official death certificate. You must meet the following criteria:
- Legal representative of estate of deceased
- Family member who is immediate
- Extended family member who demonstrates an immediate connection to the deceased
- Power of Attorney
Instructions
For the death certificates of your loved ones call the state or regional vital records office at the location in which the death took place. They’ll explain exactly what you must do.
The local (city) divisions responsible for recording of civil status acts in the Ministry of Justice of the Republic of Azerbaijan is responsible for the registration of marriage, birth divorce, adoption defining paternity, changing the first name and last name, patronymic or death, alters civil records, compiles them, rectifies and liquidates the documents, restores lost records, archives and issue duplicate certificates.
At present there are at present 86 local (city) divisions responsible for the registration of civil status laws within the territory of the Republic of Azerbaijan.
Requirements Information
- The full names of the deceased
- Address
- Birth date and place of birth
- Name of father and birthplace
- Name of mother, birthplace and place of birth
- Full or partial Social Security number
- Veterans discharge or claim number
- Education
- Name and marital status of the surviving spouse, if one
- Date, location and date of death
- The reason for the death
Need to have the Document
When someone dies, their death must be recorded with the state or local vital records office in the timeframe of a few days. Vital records offices may send copies of the death certificates which you could need to keep documents for your own personal or for handling the estate of a deceased person.
Information that could be helpful
Certified copies are issued with an official stamp and are essential for completing a range of duties following the death of a person — from obtaining a permit to cremation or burial to the transfer of the estate of the deceased person to the inheritors. In a growing number of areas they are made available only to members of immediate family of the deceased and an executor or anyone who can demonstrate that they hold a direct financial stake within the trust.
Other uses of the Document/Certificate]
The death certificate was made to document the date and the cause of the death. Most often, a family member requires the death certificate in order to settle an estate for reasons of insurance, or for getting access to or terminating public services like pension or health insurance plans.
External Links
http://www.justice.gov.az/eng/cat.php?cat=0401
Other
Funeral homes or cremation company or another person who is responsible for the deceased person’s remains will create and record an official death certificate. The process of preparing the certificate involves collecting the personal details of family members and getting the signature of a coroner, medical examiner, or medical examiner. The procedure must be completed swiftly — in between three and 10 days, based on the law of the state in which you live.