How to Export Cotton In Benin

Export Cotton In Benin By Online

How to Apply for Settlement of the Transit Order

  1. You (exporter) begin by calling an authorized broker to finish the formalities for customs. You can physically present yourself at the agent’s office or send him remotely (mail, telephone) the information/documents necessary for the exportation procedure i.e. (commercial statement of the product as well as a packing checklist) View the contact information of a certified broker by clicking here. Link
  2. The broker will then create an estimate based on the charges to be paid to all agencies and structures that interfere during the export processing for the items at their destination, which includes commission costs for the agent) in accordance with the information provided by you as an exporter and will issue you with a quotation slip.
  3. If you decide to use the services of a broker and accept the broker’s services, you are required to pay fees to the broker either in cash , or with a check or Bank transfer within a day when you have made your payment. you will receive an order to transit at the broker’s offices with a IFU registration certificate’ of the company or an importer card.

Get the phytosanitary certificate as well as the certificate of origin

  1. The broker then begins the process of importing by connecting first to the Single Window for Foreign Trade Operations (GUOCE) website Link and then submitting the request for export preparation of the certification of origin (GUOCE) as well as the phytosanitary certificate issued by the Directorate General of Foreign Trade and the port’s phytosanitary control point.
  2. Within five days, the authorized broker will connect via the GUOCE website to download the BUP invoice that is issued by the General Directorate of Foreign Trade.
  3. The authorized broker will keep BUP numbers. The authorized broker records the BUP number and presents it to the agent’s teller in the counter for central agency funds located at one of at the Bank of Africa or ECOBANK office. They then verify it with the GUOCE website and advises the broker to pay the amount indicated and issue the BFU bank receipt.
  4. After the payment is made, the broker then reconnects with the GUOCE website within five days to verify that it is true that the certification of origin (GUOCE) or phytosanitary certificate has been granted by the appropriate authority. They print the certificates if they are there is one available.

Removal of empty container

  1. When the ship arrives consignee connects to Single Window Port Website Link and announces its departure from the Port in Cotonou and notify the Stevedore who will be operating on the vessel. A number for announcements on the ship’s call will be assigned to each operation.
  2. The authorized broker will then make contact with a consignee operating business (see the list of these companies via this Click here and then makes a space
  3. How to Export Cotton In Benin
    How to Export Cotton In Benin
  4. reservation for the transportation of the consignment to the vessel. The booking number is given to the broker who is authorized via e-mail from the company that consigns.
  5. After receiving the email notice the authorized broker connects to the particular consignment platform of the company that which he submitted the request along with an order to download the release request.
  6. The broker will then go towards COMAN SA office. COMAN SA office with the release order, and then submits this to an assistant manager office to be checked by the customs agent , who will then issue the scorecard.
  7. The broker who is authorized is able to visit the Autonomous Port of Cotou office and provides the required details (name of driver as well as co-drivers the truck, date of arrival of the truck, the name of the transit company and the name of the broker authorized) for the biller who will be added on the SYGES platform, and then the establishment of the truck slip that was requested with a price in the amount of CFCA $10,000 in cash.
  8. The broker is then taken to the port of Contonou with the truck , and then submit the slip of the truck to the port agent to get it certified which they then forward to the port officer in the gatehouse located at the port’s entry point. He compares the truck’s information with the SYGES platform and issues the sealed truck certificate to the driver of the truck.
  9. The driver then goes to the parking area #250 at the port in order to get an official Macaron against the sealed truck document in the Macaron issuing office.
  10. Within 5 days, the driver will receive the badge, a pair armbands and a macaron (with the date of release) in the presence of the agent for port at the parking office for exits.
  11. The driver will drive his truck towards one warehouse operations (COMAN) in the port at Contonou. He then hand in his (driver’s license/tracker sheet) to the agent, who examines the seal’s number that the container is sealed and registers it. after which he connects to the GUP and confirms that all is goodin the system. The system issues the driver’s identity ticket, tracking sheet and driver’s licence.
  12. The driver will then head to the docks for loading and then park the truck there. The machine operator (handling agent) takes the containers (s) off the vehicle by using the forklift truck.
  13. The agent will then mark that number on the container that was loaded by the truck onto the tracking sheet. He then return the tracking sheet that is filled as well as an empty interchange for exit to the truck driver. It is important to note that these documents confirm that the truck left the park empty container.

Processing of items from the person handling them

  1. The agent who handles the handover connects to GUP and informs it that the car has been removed from COMAN. COMAN fleet. This information is also sent to other structures of the partner (GUP SIGES-Port, SIGES, etc. ).
  2. The broker authorized connects to GUP-SEGUB’s platform and creates an export file within the system. It also provides details about the quantity of containers and the weight of the products, details about the driver, etc.
  3. A freight forwarder who is approved contacts the stevedore for his permission to unload the goods of his vehicles within the port. Customer assistant agents checks that the exchange (empty outlet) and determines if the file created within the Single Port Window (GUP) is in order , and issues the complete return interchange form.
  4. The authorized broker returns to the port office in cotonou in the truck and provides the required information (name of driver as well as co-drivers and co-driver, date of arrival for the truck, the name of the transit company, and the name of the broker authorized) at the time of the invoice agent, who will be checked on the SYGES platform. Then, the broker can establish the truck slip that was requested with a price of CFCA $10,000 in cash.
  5. The broker will then forward the truck’s document to the entry 5 of the port agent for verification and then connects to the port’s the entry-exit management systems (SYGES) to track the truck’s entry to the port. The document identifies the date, the time at which the truck entered the truck at the port and stamps a stamp on the truck, and then issues it to the driver.
  6. The driver must go to parking lot number 250 at the port in order to obtain the permit to take the goods. The agent who issued the badge joins SYGES port. The agent connects to the SYGES port, confirms that the entry report is checked by the system, and then examines the party calling whether the date, stamp and timing of the truck’s arrival are specified. The agent notifies the computer system of the fact that the vehicle has arrived at the parking lot and prints the badges and then returns the driver’s licence and the full exchange to the driver.
  7. The customs agent notifies/updates to the computer system the fact that goods were delivered and also that the transporter has been removed from COMAN. COMAN fleet. The information is then transferred to the systems of the structures that partner with COMAN (GUP SIGES-Port, GUP, etc. ).

The declaration of customs

  1. The authorized broker goes the broker to Benin Chamber of Commerce and Industry offices to buy the customs declaration forms comprising 5 sheets in bundles and are sold in lots of 100 sheets in exchange for CCIB payment receipts. CCIB invoice for payment.
  2. The broker then connects ASYCUDA. ASYCUDA system and inputs the declaration for each bill of land of the product and receive 5 copies of the declarations for import from each agency i.e. .
  3. The broker will then go for the customs Port Recipe Office and submit five copies of the of the import declaration file as well as the commercial invoice for items for the customs inspection official to verify and get the liquidated declaration copy of the importation declaration and cleared import declaration carrier copy.

Regulating the expense of a single slip.

  1. The broker establishes and emails the boarding notice to the consignment firm that has rendered its services, the consignment company creates and signs the form and notifies the vessel that is boarding. The broker connects via the GUP system and determines whether the handler has been informed that he received the items.
  2. The broker will then call or connect with an authorized handler and provide the required information . They will then send an invoice from stevedoring. The list of companies can be viewed here. Link
  3. The broker will then get an email notification informs the broker that the invoice was being processed by various structures that are part of Port Single Window platform Port Single Window platform i.e. (stevedore, PAC, CNCB, CNERTP, CCIB, SEGUB, GUOCE and Customs) are being checked validated and the BFU that was issued. The authorized broker is able to track the issuance of every invoice using the GUP.
  4. The broker takes the BFU invoice issued towards either Bank of Africa or ECOBANK and makes payment against the BFU invoice. They will then receive the BFU Bank invoice.
  5. The authorized broker connects GUP. GUP platform to verify whether the bank has verified that the BFU fee payment transaction . Then, download the OK BFU.

The bill of landing

  1. The broker contacts/ connects to the specific consignee business that rendered services to him. They give the necessary information i.e. “Destination/weight of the goods” and payment details,” he then ask the invoice to settle the cost of buying an invoice of delivery, or the total of the charges due to the consignee firm for the services provided and receive a an invoice for the bill of landing.
  2. The broker is then directed to the preferred company of the consignee bank and makes payment against the invoice of landing and receive a consignee receipt”purchase bill of landing.
  3. The broker authorized by the law will be informed by email of his agreement to the creation of the invoice. In addition, he will be informed that he has given permission to that consignee’s company print the initial bill of lading. and then to withdraw the original as well as a copy of the bill lading to the consignee firm with the following documents: Draft of bill of landing, Consignee receipt, Stevedor.

Documents that are required

  • National identity card exporter
  • commercial invoices for the goods
  • Packing list of packing number of boxes, weight, packaging
  • IFU certification of the importer or company
  • Certificate of Origin (GUOCE)
  • phytosanitary certificate
  • Valid driver’s license
  • The draft of the bill of landing
  • BFU Okay
  • Receipt for the consignor
  • Stevedore invoice.
  • Five copies of the declaration of import document i.e. .

Office Locations and Contacts

Address: Boulevard Saint Michel, Cotonou 04
BP 1186
Tel: +229 21 32 13 54
Fax: +229 21 32 13 48

List of authorized Brokers Benin link Benin hyperlink

Handling company list in Benin Link

List of Consignees Company URL

Address: Residential zone, Cotonou 08
BP 0658
Tel: +229 21 31 99 88 / +229 21 31 99 89
Website: Link

Cotonou 01
BP 837
Tel: +229-21 31 17 24/ +229 21 31 30 81. Site: Link

Contact: Cotonou 01
BP 31Tel +229 2131 12 38/ +229 21 31 20 81
Fax: +229 21 31 32 99

Contact, Cotonou 01
BP 400
Tel: +229 21 31 22 36

Cotonou 01
BP 400
Tel: +229 21 31 22 36

Address Area OCBN 02, Cottonou
BP 2826
Tel: +229 21 31 88 44
Fax: +229 21 31 60 97

Residential zone, Cotonou 08
BP 0658
Tel: +229 21 31 99 88 / +229 21 31 99 89
Website: link


  • Affiliated brokers who are hired by an exporter who wishes to sell cotton in Benin

Processing Time

  • The estimated processing time between {different steps different steps (cumulatively) is 2-7 days.


To access ASYCUDA system

  • You can sign the declaration at his office if you have access to ASYCUDA (the broker needs to have been authorized and the application is required to be downloaded on his system). or
  • Utilize the computer and internet connection that is accessible in the room that is not marked (computer space) at the Customs Office.

Requirements Information

  • Exporters name
  • Exporters’ addresses
  • Exporters TIN/PIN
  • Agent’s identify themselves by their name
  • Agents’ address
  • Agents for TIN processing/ clearing office
  • Registration number
  • The date of the export
  • Country of destination for goods
  • Tax invoice value
  • Bank and financial data
  • Identity, Date , and the nationality of the transport at the point of entry.
  • Office of departure
  • The location of the items
  • Distribution of packages and packaging
  • Calculation of the duties.

The Document is required

  • The cotton that is exported has to be declared and in compliance with the regulations of customs and standards required by the Ministry of industry and Trade and other regulatory bodies before it can be allowed to leave Benin.

External Links

Benin Business Portal: Link

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