How To Register in Population Register (Relative of EU Member) In Belgium

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How To Register in Population Register (Relative of EU Member) In Belgium

1.) To sign up, send an email at one of these addresses:

  • vreemdelingenbureau@brucity.be
  • student@brucity.be
  • worker@brucity.be

2.) Go to:

Population Service

Foreigners’ Office

Administration centre

Boulevard Anspach 6

3rd floor

1,000 Brussels Map

and to

Office of liaison in Laeken

Boulevard Emile Bockstael 246

1020 Brussels (Laeken)Map

Note: It is crucial that the person who wants to register provides their correct information to administration (street number, number, Box number). The police will determine if the individual is actually residing at the address.

3.) holders of visas D valid for family reunification will be eligible to order directly their electronic card F that lasts for five years upon registering with an immigration registry. In the meantime, while waiting for the card to be issued (production period of 3-4 days) applicants will be issued appendix 15.

Individuals who do not have a visa can also register as long as they present the documents that proves the descendant of the person, the relationship or legal partnership with another person (supplementary documents may submit within a timeframe of 3 months from the date of the application). They will receive an official certificate that is valid for six months, as well as an application for a residence permit for the relative of a subject of the EU/EEA, or permits for foreigners to relatives of an Swiss subject, and more specifically, appendix 19ter.

4.) In the event that Immigration service is able to decide positively, or if there isn’t a response from to the Immigration service within six months, the family member is able to apply for a card F.

Photographs

To be registered those who have “D visas” have to provide five photographs, while the rest need to submit 3 photos. For children under 12 years old, 2 photos suffice and they’ll receive only a tiny proof of identity.

Note The registration certificate is exempts the spouse and spouse of a person who is a member of the EU, EEA or Switserland from having a work permit however, it does not permit them to travel beyond Belgium.

Documents that are required

holders of passport of nationality who have a visa D (settlement visa) to allow family reunification

  • Birth certificate or declaration of marriage (depending on the specific circumstances legalised, translated, and a small note (apostille)) together with their entry into the immigration registry.

holders of passport of nationality with a visa C (tourist visa) or persons who do not possess an entry visa

  • Spouse of a person who is a member to either the EU, EEA or Switzerland
    • The requirements will be based on the individual’s situation. legalised marriage certificate with a margin notation (apostille). (Must be original to the country where the wedding took place, i.e. not the transcription)
    • The spouse of the Belgian subject also needs to provide additional documents to the marriage certificate the deed of property, or a registered lease agreement evidence of income for the other party + insurance to cover medical expenses in Belgium.
  • The partner of a subject from either the EU, EEA or Switzerland within the context of a relationship that is comparable to marriage
    • Registered partnership is equivalent to marriage (the document has to be translated by a sealed margin note (apostille) in accordance with the specifics of the situation).
    • This is only applicable to partnerships which are registered with Germany, Denmark, Finland, Iceland, Norway, Norway, the United Kingdom and Sweden. If the partner is Belgian the partner has to provide the same papers as the spouse the Belgian subject.
  • A subject of either the EU, EEA or Switzerland within the context of a relationship that lasts for a long time
    • If the individual in concern is already legally bound by a overseas partnership (e.g. : French PACS, registered partnership in the Netherlands or Luxembourg,), the document that confirms it is registered should be presented. If this isn’t the case, the partner as well as the partner must submit an acknowledgement of legal cohabitation that is registered with the department of Marriages and Legal Cohabitation department.
    • Partners should also show proof of a relationship that has been established for a long time (proof that proves the couple have been in contact for at least two years or live together for at least one year or have a child where it is the birth certificate that is needed).
    • When the partner is Belgian the spouse must provide the same papers as his spouse the Belgian subject.
  • The descendant of a person who is a member from either the EU, EEA or Switzerland
    • Birth certificates with descend (translated, legalised and accompanied by an extra note (apostille) in accordance with the situation) and guardianship/custody, and parental permission (for children under the age of).
    • If the descendant’s age is 21 years old or older, they must show proof of the earnings of the guarantor as well as proof that the expenses have been accepted by the guarantor.
    • If the parent who is the parent of the other child is Belgian the parent concerned must provide an deed of the property or a registered lease agreement along with proof of income for the other parent and medical insurance in Belgium.
  • The parent (father or mother) of a Belgian minor
    • Birth certificates with descendance (translated legalised, translated and with a note (apostille) according to the particulars) from the Belgian child
    • Evidence of emotional and/or financial bonds if the individual is not living in the same household as the child (e.g. evidence of the payment of maintenance,)
  • Ascendant of an over-age citizen of EU, EEA or Switzerland
    • It’s no more feasible to register an ascendant from an adult Belgian.
    • Birth certificate (translated legalised, legalised and accompanied by an extra note (apostille) according to the particulars) for the individual who was the birth certificate (is the son or daughter of the person who is in the dispute)
    • Income proof of the garant
    • A proof that the cost has been accepted by the garant.

Office Locations and Contacts

Population Service

Foreigners’ Office

Centre for administration

Boulevard Anspach 6

3rd floor

1,000 Brussels Map

Tel: 02 279 35 20

Fax: 02 279 36 11

Email: bureaudesetrangers.dem@brucity.be

Hours of operation Mondays between 8:30 am and 3 pm and Tuesday from 8:30 am until 12 pm Wednesday from 8:30 am until 3 pm Thursday, 8:30 am until 6 pm on Friday, and from 8:30 am until 12 pm. The distribution of tickets starts starting at 8:15 am.

Phone hours: Monday to Friday, 8:30 am to 4 pm

More details: From 22 July until 18 October 2013 Only open on Mondays and Fridays from 8:30 am until 12:30 pm.

Contact office located in Laeken

Boulevard Emile Bockstael 246

1020 Brussels (Laeken)Map

Tel: 02 279 37 00

Fax: 02 279 37 08

Hours of operation: Monday through Friday, 8:30 am until noon and from 1:30pm until 3:00 pm, excluding Thursday afternoon. Please note that ticket distribution is between 8:15 and 11:30 am and then from 1:15 pm until 3:00 5:15 pm (except during Thursday)

Hours of operation: Monday through Friday from 8:30 am to 12:00 noon. Then from 12:30 pm to 3:00 pm, except for Thursday after lunch.

Closing time: Exceptionally closed on Friday , February 1, 2013 at noon.

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What Are All The Eligibility

The following names can be registered: names registered as:

holders of passport of nationality that have visa D (settlement visa) to allow family reunion

  • Registration for people in this category is easier. Most of the documents required are already submitted at the Belgian Consulate in the country of the origin.

holders of passport of nationality with a visa C (tourist visa) or those who do not have visas:

  • Partner or spouse of a subject from either the EU, EEA, or Switzerland within the context of an agreement that is the equivalent of marriage.
  • A subject’s spouse or partner to one of the EU, EEA or Switzerland within the context of a relationship that lasts for a long time. The spouses or partners must at least be 21 years old.
  • The descendant of someone who is a member of either the EU, EEA or Switzerland.
  • The parent (father or mother) of the Belgian minor.
  • Ascendant to a subject of an area of the EU, EEA or Switzerland.

Note: As of September 22nd, 2011, family reunification to the descendant to an older Belgian is no longer possible.

Fees

  • Electronic Credit Card F 17.50 euros
  • Cards with electronic technology (to receive within 4 working weeks): 150 euro
  • Card with an electronic chip (to arrive within two days): 200 euro
  • The cost of the registration certificate is: 7.50 euro
  • Appendix 19 and an ID card to children less than 12 years old: no cost

Validity

  • Electronic card F has validity for five years.

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