How to Apply for Classification of the Provisionally Licensed School In Uganda

Apply for Classification of the Provisionally Licensed School In Uganda By Yourself

The owner/applicant, who is planning to apply for the license after two years of operation submits a formal application for classification of the school which is provisionally licensed with the chief executive officer, the secretary permanent,, or town clerk to request the authority to classify his/her school. the school.You are able to visit their website at the link below. Ministry of Education and sports
The application should have three reports with it:
- The District Inspector of Schools;
- The district health inspector and
- It is the Directorate of Education Standards in the area where the school is situated.
  - The Act stipulates that, after two years of school, an application to apply for classifying the school that is provisionally licensed must be submitted on paper to the permanent secretary, Chief Administrative Officer or town clerk and must include the specifics specified in the application.
  - The permanent secretary, the chief administrator or town clerk on the form of application will classify the school in order to the distinction between primary and pre-primary schools from the other schools and which could further distinguish by using appropriate nomenclatures.
The permanent secretary, Chief Administrative Officer or town clerk write in a return acknowledging the receipt of the request for permission to classify the school as a temporary licensed school.
The owner receives the application form to classify a school for the provisional permit . The forms are available through the District Education Office.
The district Education Officer sends 3 copies of application forms to the Director of the Education Ministry of Education and Sports.
A Director of Education based on the recommendations or reports from the district or an assessment following an inspection conducted of the Directorate of Education Standards recommends that a school be classified as a provisional permit.
After the two years of school, when the Permanent Secretary or chief administrative officer, or town clerk finds that the institution that is provisionally licensed is running properly and organized, the school’s permanent secretary or town clerk will issue an official certificate of registration and classification of the schools that are provisionally licensed.
- The classification may be based on expansion of an existing school that is registered to be classed as a brand new school
In the event that the permanent secretary or chief administrative officer town clerk is not satisfied that with the terms set forth in the Act have not been met they can:- extend the temporary license for a time, not over one school year or require the school to be shut down.
The registration can be cancelled if an institution does not meet the requirements for a private school , as laid forth in the Act or is temporarily closed to ensure the security and health of the pupils.
These facilities are checked on a regular basis to ensure that they are valid.

NOTE:A school may change from one status to the next in the event that it meets the criteria for the desired status.

Required Documents For Apply for Classification of the Provisionally Licensed School

Attach an original license letter to run the school.
The original registration certificate of the school needs to be attached to the application.
Minutes from the BOG or recommending the upgrading of the school through the establishment of a dormitory area.
This is the District Inspector of Schools’ report describing the Dormitories as well as other accommodation facilities.
The report lists the essential facilities in the dormitory section, as well as the drawn drawings that have been approved (Building designs) available.
Documentation proving Dormitory Occupancy permit.
A certificate from Occupational Safety and Health from the health official.
The plan was approved for the water and sanitation system for the dorm.
An overview of safety tips and ways to prevent injuries are accessible in the dormitories. (Fire the safety program).
A complete school proposal that contains:
- Name of the Institution to be classed.
- The physical site for the Institution that is to be classified.
- The objectives and goals that the Institution was established.
- The governance and membership and governance Institution.
- Funding sources in order for the institution to be classifiable
- The senior administrative and academic staff.
- The financial control mechanism is in place.
- The details of the programs to be presented.
- The facilities for education and physical are in the area

Office Locations and Contacts

Ministry of Education and Sports Office Head Office.

Physical Address Location 35 Kampala Road, King George way IV

Embassy House and Legacy Tower Block A and B Kyadondo Road.

Address of Postal Service: P.O.Box 7063 Kampala, Uganda

E-mail Address: permasec@go.ug

Site: Ministry of Education and sports

Eligibility

Any citizens of Uganda who have the necessary qualifications and who meet the requirements as laid out within the Schedule of the Education amended Act may apply to the Ugandan government for Uganda to get a license to start private schools or public schools, respectively.

Fees

The classification of provisionally licensed schools is not charged.
The department office can be contacted to inquire about any additional fees. But registration and licensing of schools is not charged.

Validity

This License lasts for a time period that is not less than 1 year

Documents to Utilize

Document used to establish, license or registering private institutions/ schools in Uganda Form included at the bottom

Examples of Documents

Form 4(PROCESS FREE of charge)
MINISTRY OF EDUCATION and SPORTS UDC BUILDING
P O BOX 7063KAMPALA
A FORM FOR REGISTRATION AND CLASSIFICATION OF A LICENSED PRIVATE PROVISIONALLY SECONDARY school
To be completed in a strict manner)
MoES P O Box 7063KAMPALA
Thru: Commissioner Private Schools/Institutions
MoES
P O Box 7063 KAMPALA
Section One:
To be filled out by the applicants (attach an original copy of the license letter allowing the school to run)
Note: The information entered on the form is checked in the course of inspection.) 1. (a) Name and address of the School
……………………………………………………………
(b) Addresses for Postal Address
……………………………………………………………..
( c) Telephone Number …………………………. Fax Number ………………
2. (a) Name of School Owner(s)/proprietor(s): …………………………………………..
…………………………………………………………………………………………………………
………………………………………………………………………………………………………….
Note: If additional space is needed, use foolscap and then attach
(b) Postal Address <……………………………………………………………..
(c) Telephone Number ………………………………. Fax Number ………………..
3. Declaration of ownership’s nature:
a) Individual (sole owner)
B) community ( i.e. Parish, village or sub county )
C) Collaboration (more than one individual)
d) NGO. ( This includes FBO )
e) Company,
4. School Specifics:
(a) (a) Boys are the only ones
(b) Only girls
(c) (c) (Boys and Girls and Boys)
(d) Day/
(e) Boarding
(f) Day and Boarding
We/I are applying for this school to be accredited and classified as a Private Secondary. (specify): ……………………………………………………………………………………
5 School Location
(a) Village (L.C.I) ………………… (b) Parish (LC.II) …………………
(c) Sub-county (LC.III) …………… (d) County (LC.IV ……………….
(e) District ………………………… (f) Town/Municipality/City Council
(g) District Headquarters …………. Taking Road ……….. via ……………………
(h) Block/Plot Number …………….. street …………………………………………
6. School Land:
(g) Area ………………………………. Hectares/Square Km
(h) Owned by ………………………………………………………………………….
7. Classes, streams and enrollment:
Total Classes…………………………………………………………………………….
treams …………………………………………………………………………….
Boys ……………………………………………..
Enrolment Girls ………………………………………………..
Total ……………………………………………….
8. Fees:
(i) Tuition ………………………………
(j) ……………………………………………………………..
(k) ……………………………………………………………..
(l) ………………………………………………………………
(m) Others (specify ……………………………………………..
9. (a) Name of Headteacher ………………………………………………
(b) Qualification: ………………………………………………………
Teaching Staff:
Names Qualifying UTS Reg/UC. No monthly salary
1…….. ……………. ……………………..
2 …………………… ……………………….
3. ………………….. ……………………. …
4. …………………. ……………………. ….
5…………………… ……………………. ……….
. 6. …………………. ……………………. ………..
7…………………… ……………………. ………….
8. …………………. ……………………. ……………
9. …………………. ……………………. …………….
10…………………. …………………….. ………………
11. ………………… …………………….. ……………….
12. …………… … …………………….. ………………….
(Attach the certificates of each teacher. Also , if there are more than nine teachers include similar information as above.)
10. Furniture and facilities, as well as equipment:
(a) Class Size: ……………… (b) the number of dormitories ……………
(c) Biology laboratory …………………… (d) Physical science laboratory ……….
(e) Multi-purpose science lab ……………. (f) Library …………………………….
(g) Number of workshops …………………(h) Number of special rooms ………….
(i) Number of Administration offices…….. (j) Staffroom……………………………
(k) Staff number houses ……………….
(l) Stores ……………………………….
(m) Kitchen ……………………………….
(n) Toilets: (No of stances) ………………
(o) Number of school buildings in permanent materials ………………………………………
(q) Adequacy of furniture …………………………………………………………..
(r) Adequacy of laboratory or workshop equipment………………………………………
(s) Adequacy of other teaching aids/equipment ………………………………………..
(t) Adequate play/sports ground …………………………………………………….
11. The School Farm, or other school-related
(n) Is the school been granted a farm? Yes/No
(o) If yes, specify type of agriculture farm …………………………………………
(p) If not mention any other income-generating projects or activities
………………………………………………………………………………….. 12. Declaration:
I ……………………………………………….. certify that to the best of my knowledge, what I have stated above is true and correct.
Date: ………………………………………… Signature: ………………………….
Title: ………………………………………… Name: ……………………………
Proprietor: …………………………………….
SECTION TWO
To be endorsed by the District Inspector of Schools
I recommend/do not recommend registration and classification of …………………………..
Remarks: ………………………………………………………………………………….
Date: …………………………………………….. Signature: …………………..
Full Names: ……………………………………… DISTRICTINSPECTOR OF SCHOOLS
SECTION THREE
To be endorsed by DISTRICT health inspector
I recommend/do not recommend registration and classification of ……………………………
Remarks:
The school meets the specifications under the Health Act /the school does not meet requirements of the Health Act requirements

………………………………………………………………………..

Full Names: ……………………………………… Signature: ……………..
DISTRICTHEALTHINSPECTOR
Date: ……………………………………………..
SECTION FOUR
To be endorsed by the District Education AGENCY
To The Permanent Secretary/Education and The Permanent Secretary/Education and Sports
I do not recommend registration or classifying ………..
Remarks …………………………………………………………………

Full Names: ……………………………………… Signature: …………………..
DISTRICTEDUCTION OFICER
Date:………………………………………..
SECTION FIVE
to be approved by the Directorate of Education Standards
I recommend/do not recommend registration and classification of: ………………………………………………………………as………..
Remarks:
……………………………………………………………………………………………………………..
……………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………
Full Name……………………………………………………….. Title ……………………Signature………
..:…………………………………… Directorate of Education Standards (REGIONAL Office)
Date: ………………………………………………
SECTION SIX be”” by”” approvedby=”” endorsed”” moes=””” officer”” the”” toTo: Commissioner Private Schools”” the =””>To: Commissioner Private Schools
__S.245__
__S.246__
__S.247__ __S.248__
__S.249__
__S.250__
ASSESSING OFICER
__S.252__
To be endorsed by the permanent secretary for education and sports, THE
__S.254__
__S.255__
Permanent Secretary, Education and Sports
__S.257__
__S.258__
__S.259__
__S.260__
__S.261__
A PERMANENT SECRETARY/EDUCATION AND SPORTS SEC
__S.263__

Processing Time

The maximum processing time for the classification of a provisional licensed schools is 14 days

Instructions

The applicant can apply to apply for a private school with the Ministry of Education and sports in Uganda to obtain legally valid authority provide Primary, Pre-Primary and Post-Primary programs before receiving the license. Private Schools provide the same level of education as those provided through Government Schools .

The Information You Need

Full name
Identification number
Contact information and phone number
Business Plan details
Occupation
Citizenship
Audited annual financial statements for audit or audited financial forecasts
The name proposed for the School is
The site,
The mission and vision
The purpose of the proposed School pre-primary secondary school, Secondary school and
The proposed focus area is the present Ugandan Educational System.

Need to have the Document

The application document is vital to the person applying for it because it demonstrates that the school has taken a significant step in ensuring it has met the standards, quality and relevancy from The Ministry of Education and Sports.
The reason for the document to create and establish a system of governance the school curriculum in order to ensure that the qualifications are comparable between similar or similar programs offered by various institutions of Learning and simultaneously protecting the autonomy as well as autonomy of the academic freedom of the Institutions as well as in order to increase the accessibility of top-quality institutions for students seeking to complete their educational courses.
The classification of private schools guarantees the high quality of the educational institutions and also the well-being of students and pupils.

The goal of registration is to guarantee that

Private Schools provide quality education
Public schools are guarded from exploitative and unscrupulous operators.
The student earns certificates that are in line with that of National council for Higher Education in Uganda Framework, and is registered with the National Qualifications Framework -NQF

Information that could be helpful

Requirements general:

The applicant or an identifiable proprietor/foundation body. They must be a person or group that has a good name and good financial standing prior to submitting an application.
The applicant must provide written proof of ownership or lease on land where the institution is located or tenancy agreement for at least five years (in case of hired buildings) prior to the application being submitted.
The school must have been licensed and registered by the competent Authority (the Permanent Secretary, the Chief Administrative Officer, or the Town Clerk) to be eligible for Boarding Section.
When a new school opens in the year, it must meet the requirements for Licensing as well as registration of schools prior to when the Authority is able to grant permission for the Boarding Section.

External Links

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