How to Police Clearance Certificate (Criminal History Record) in

Police Clearance Certificate (Criminal History Record) in United States By Yourself

Application Procedure for BOTH CITIZENS and non CITIZENS in the U.S

a. By local police department in the

  1. Contact the police station where you live or where you last lived within the United States.
  2. Link to find Department: 

Click here to use the details provided to locate the required office address.

  1. When you arrive at the office, you must request the office to carry out a state or local criminal record search. They will give you a certificate which states that there is no any criminal record history.
  2. Police departments from your local area might require your appearance in order to carry out the search.
  3. Follow the guidelines of the authorities in processing your request in order to provide the document.
  4. Link to the Page: link

  • You must determine whether the country in which you plan to conduct the record check needs it be authenticated
b. Through FBI records check – via mail (postal)

  1. The “Criminal Justice Information Services (CJIS) Division of the Federal Bureau of Investigation (FBI)” centralizes criminal justice information and offers current and accurate information to the people who apply.
  2. The FBI provides two options for seeking the “FBI ID Record” or evidence that the record does not exist.
  3. Both US citizens as well as permanent legal residents, as also foreign nationals should follow the steps outlined when applying for PCC even if they are not in the country.
c. Through local service providers

  1. Applicant should make use of the service of well-known immigration and Visa processing companies that offer PCC service to meet your needs.
d. By Online United States Police Clearance Certificate (Criminal Record of History) Online with images

  1. Go to the portal on the internet: link
  2. The applicant must enter the e-mail address of the applicant to begin the process of applying at the box below “Enter your email address to begin” then click submit to receive a confirmation email.
  3. In the mail, applicants will receive a secure hyperlink together with a unique identification number. It can be used to finish the online application procedure in accordance with the mail.
  4. Have your fingerprints recorded on a fingerprint form that is official (FD-258) on white standard paper stock.
  5. If you can, get the fingerprints of your child taken by the fingerprinting technician. This service could be offered through a law enforcement agency. If fingerprints cannot be read and the fingerprint card is rejected, it is rejected. This could result in a delay.
  6. Fingerprints that are taken using ink or live scan are valid. If you have taken your fingerprints using a live scanner device the hard copy must be made for you to attach it along with the request.
  7. Make sure you pay your fee and receive these details included in the document set.
  8. Send your fingerprints and the confirmation mail to “FBI Criminal Justice Information Service Division” according to the address listed below.FBI CJIS Division
    Attn: SCU, Mod. D-2, 1000 Custer Hollow Rd.,
    Clarksburg, West Virginia 26306.
  9. The secure link as well as the personal identification number is used to determine the status of the application as well as for accessing the results.
  10. When the process is finished, FBI will send it to you via:
    1. email using a secure link and personal identification number
    2. First class mail through the U.S. postal service

Application Procedure for BOTH CITIZENS and NON CITIZENS in U.S and overseas

a. Make an application to CJIS division
  1. Fill out the FBI’s information for applicants form.
  2. Link to form: link and Link to contact : link
  3. For requests for family, couple or other group of people. Everyone have to sign the application. Include your full mailing address.
  4. Get a set of personal fingerprints. Candidates can request their fingerprint print taken by a certified expert in finger prints through a well-known agency in the nation of the country you’re applying.
  5. U.S. embassies and consulates abroad do not generally offer this service. You will need to present a valid fingerprint card. The cards that have been processed previously or copies are not accepted.
  6. Your name as well as the date of birth should be recorded to the card that contains your fingerprint.
  7. If you can, get the fingerprints of your child taken by an expert in fingerprinting. This service could be offered through a law enforcement agency. If fingerprints aren’t legible then the fingerprint card is rejected. This could result in delays.
  8. Fingerprints should be taken on a standard form for fingerprints (FD-258) typically employed for application or for law enforcement reasons. It is believed that the FBI will accept fingerprint FD-258 cards that are printed on standard white stock.
  9. Fingerprints that are taken using ink or live scan are valid. If you have taken your fingerprints by a live scanner the hard copy must be created in order to include the request.
  10. Make sure there is no mistakes in spelling in the name you are applying for.
  11. Please make sure that you include the entire nine-digits or the last four numbers from the “Social Security number SSN” on your fingerprint card before you submit your request.
  12. Pay the required amount by credit card, or through cashier’s check or money order in accordance with the guidelines of “Treasury of United States”.
  13. Please ensure that you provide all necessary information to ensure your request is handled properly.
  14. Send your request along with any other documents required to:
    FBI CJIS Division,
    Attn: SCU, Mod. D-2, 1000 Custer Hollow Rd.,
    Clarksburg, West Virginia 26306.
  15. If there isn’t a criminal record, a statement attesting to this fact is made available.
  16. Contact information for Link : link
  17. The request should be accompanied by evidence of identity (consisting of the name, date and location of birth, as well as the rolled-inked fingerprint impressions) along with a certified check or money order to pay the current processing cost.
  18. After processing, the applicant will be provided with the name of the record. (copies from arrest documents given to people).
b. Through FBI records search – through mail (postal)

  1. The “Criminal Justice Information Services (CJIS) Division of the Federal Bureau of Investigation (FBI)” centralizes criminal justice data and provides current and accurate information to those who apply.
  2. The FBI provides two options for asking for the “FBI ID Record” or evidence that a record is not exist.
c. Through an FBI-approved channeler
  1. Requesters can submit their application via an approved channeler by the FBI and follow the steps as suggested by the channeler
  2. Please click the hyperlink to see the list of channelers that are FBI-approved.

  • The channelers who are approved by the FBI are contracted with the FBI to receive fingerprint submissions , as well as pertinent information, to collect the fee(s) and electronically forward the fingerprint submissions together with relevant information into the “FBI CJIS Division” and then receive the electronic results of the record check for distribution to the individual
Certificates that authenticate the absence of criminal records

  1. An authenticated certificate may be requested at the time the submission. A certificate from the “FBI’s CJIS Division” will authenticate “U.S. Department of Justice Order 556-73″ results of a fingerprint search for international inquiries by putting the FBI seal and the signature of an official from the division in the result.
  2. Make sure you indicate the country where the document is going to be used. Requests to authenticate results that have been processed previously are not accepted.

Documents Required for Police Clearance Certificate

  • The prescribed application form: link
  • Fingerprints from both hands are recorded on an FD 258 Fingerprint card by yourself or authenticated by an authorized organization.
  • Self-attested photocopy (photocopy) of your passport along with two identity documents.
  • Social Security Number(if there’s one).
  • PCC Application Fee with Processing fees.
  • The proof of residence document has to be supplied.
  • The first entry and the last date of exit STAMP.
  • Every page in VISA (colour copies).
  • State police certification (If necessary).

Office Locations and Contacts

FBI Headquarters
935 Pennsylvania Avenue, NW
Washington, D.C. 20535-0001
(202) 324-3000.

FBI CJIS Division,
Attn: SCU, Mod. D-2, 1000 Custer Hollow Rd.,
Clarksburg, West Virginia 26306.
Contacts link: Link


  • A candidate with a an active passport and valid address evidence
  • If you lived longer than six months in the USA.
  • You must be at least 16 years old. For minors, you must follow guidelines of the authorities.
  • The applicants must be in need of a residence status, employment, or a long time visas, or who are seeking to move to a foreign country.


  • Transfer money the “Treasury of United Americas” according to the applicable fees
  • Make a cashier’s check or cashier’s checks of an amount equal to $18 U.S. dollars made payable to the “Treasury of the United States” per person.
  • Pay with a credit card through the payment for credit cards. Personal checks, cash, or business checks are not accepted.
  • Payments must be in an exact sum.
  • If you are requesting one person, a family etc. Include the amount of $18 per person.
  • If you are requesting several copies per person, add $18 per copy.
  • Link to the credit card form for payment: link


The validity of the certificate varies from country the nation.

Documents to Utilize

Applicant fingerprint Form

Examples of Documents

Sample finger Print

Processing Time

  • Usually, between 5 and 6 weeks of time
  • It takes longer than 60 days to complete an in-person (post) application for certificate from the police.
  • Between 3 and 5 days to process electronic checks
  • The processing time will increase the longer it takes if someone was accused by the police


Create a Set Fingerprints

  • Fingerprints should be put on a fingerprint form that is standard (FD-258) : FingerPrint Formcommonly used for application or law enforcement reasons. For law enforcement purposes, the FBI will accept fingerprint FD-258 cards made of standard white stock.
  • You need to present a valid fingerprint card. Cards that have been processed previously or copies won’t be accepted.
  • Your name as well as the date of birth should be entered to the card that contains your fingerprint.
  • It is essential to include impressions rolled for all fingerprints as well as impressions for all of the 10 fingerprints simultaneously (these are often called flat or plain impressions).
  • If possible, you should have you fingerprints taken with the fingerprinting technician. The service is available in law enforcement agencies.
  • Fingerprints made with ink or live scan are valid. If your fingerprints were taken using a live scanner device then a hard copy of the fingerprint must be created so that your fingerprints can then be sent at the FBI.
  • To ensure that you get the best legible prints that are possible For the best prints, check out the recording Legible Fingerprints page. Legible fingerprints. If fingerprints cannot be read the fingerprint card will be rejected. This can lead to delays in processing and can be a reason for additional fees.
  • The name you write on your response letter will be the same as that printed on your fingerprint card when the application payment, fingerprint, and card are sent via mail.
  • The last four numbers of your Social Security number are required in the response letter, make sure that the entire nine digits, or the final four numbers from the Social Security number is included on the fingerprint card you use to submit your request.

Submit Payment

  • Alternative 1 Option 1: Pay using credit card by using the Credit Card Form. Form Card payment Don’t forget to mention the expiration date for the credit card you’re using.
  • Option 2. 2. Get a cash purchase or certified cheque for the amount of $18 U.S. dollars made payable to the Treasury of the United States. Make sure to make sure you sign the document where it is required.
  • Attention Important note: Personal checks, cash or business checks will not be accepted. Sending any of them could delay processing of your request.
  • The payment must be made in an exact sum.
  • If you are requesting families, a couple or friends. Include the amount of $18 per person*.
  • The FBI will send one sealed response per request that is received. You can create as many copies as you need after receiving your response. Please note that if you require additional sealed responses that are sent in the same envelope, or to a different address, you will need to submit an additional request, along with a payment of $18 per sealed response you request. If you require extra copies of the responses that don’t need to be sealed in an envelope, you can create the number of copies you require after receiving your response.
  • If you’re not able to pay the $18 charge and you want to waive it, your request for waive of this fee must be accompanied by an acknowledgement and proof of indigence like an affidavit notarized of indigency.
  • The FBI will not accept any additional payment in order to expedite the processing of your request.

Requirements Information

Use this link to confirm that you have all the details required for this process : identification history

Documentation is needed

U.S. citizens may be required to show this document for a variety of reasons, including adoption or school attendance, employment and more.

Information that can be useful

Identification History Summary checks for employment and Licensing
If you’re requesting an investigation into your background to be employed or licensed inside the U.S., you may be required under state statute as well as federal laws to make the request to the department of identification, your government agency of the federal level, or an designated channeling organization.

The FBI’s ability for conducting the Identity History Summary check for purposes other than criminal justice is based on Public Law (Pub. L.) 92-544. According to this law it is the FBI has the authority to exchange Identity History Summary information with officials of local and state authorities for licensing, employment–which includes volunteers, as well as other similar noncriminal justice-related purposes, if it is permitted by a state statute that has been approved by the attorney general of the United States. It is the U.S. Department of Justice has recommended that the state law that sets guidelines for a specific category that is employed or issue of a license, must in and of itself be fingerprint-based and allow the government licensing or hiring agency to share fingerprint information in direct contact with FBI.

A Identity History Summary report obtained in accordance with U.S. Department of Justice Order 556-73 may not satisfy the requirements of employment. Governmental licensing or employment agencies that are covered by federal laws or state statutes could refuse to acknowledge Identity History Summary information directly from the person who is the subject of the summary because there is no way to confirm that the information provided in the summary has not changed. Additionally an Identity History Summary provided to the subject for personal inspection is only information that is maintained through the FBI and could not contain dispositional records or arrest records that are kept only at the state level.

It is recommended to contact the agency that needs fingerprints as well as the state-specific identification office to find out the proper steps to take.

External Links

Police Certificate
Criminal Record


Contest of an Identity History Summary

The FBI is the agency responsible for the preservation of fingerprints and other Identity History Summary information for the entire nation. It has no authority to change or alter any Identity History Summary information unless specifically authorized to that effect by the agency which owns the information. If you suspect that the information in your Identity History Summary contains inaccurate or insufficient data, you have three options to request an update or correction:

Option 1 contact the government agency that provided this information to FBI

  • Incorrect or missing Information about the State (Non-Federal) Information
  • The majority of states require that any modifications made to Identity History Summary information be handled by their state’s central department (State Identity Bureau) prior to any changes that need to make to the personal information. Contact the state’s State Identification Bureau for assistance,and should you need to, if appropriate, request to send the FBI with the latest information regarding Your Identity History Summary.Contact details for each state can be found on the list of state identification bureaus.
  • A number of states have their own records system. Updates to records are done only at the state level which means that the FBI can’t alter its records. Instead the FBI has access to the state’s database for approved purposes to look over the records. Information on how to contact states that maintain documents at the level of state are available on the state-owned records list.
  • Incorrect or missing Federal Information
  • To receive Federal Identity History Summary updates, the FBI will need to receive a request directly from the initial agency that made the arrest, or from a judge who has authority over the arrest records or another agency in charge of the arrest information.

Alternative 2: You can electronically make your request for challenge direct to FBI

Step 1: Visit the website.
Step 2. Follow the steps in”Challenging Your Identity History Summary” section “Challenging Your Identity History Summary” section.
  • If you have submitted an electronic challenge straight to FBI You will be notified electronically and given the option to receive an official response via First-Class mail through the U.S. Postal Service.

Option 3. Send a written request for a challenge to the FBI. FBI

  • The letter you submit should clearly indicate the information you believe is incorrect or incomplete . It should also include any documents or evidence to prove your claim.

For instance, if you believe the information on your disposition is inaccurate or not present, you can provide documentation from the court with oversight over the arrest, or the office responsible for prosecuting the offence. The FBI will then contact the appropriate authorities in an effort to confirm or rectify your entries that are challenged for you. After receiving an official notification from the agency that has oversight over the information The FBI will make the necessary changes and inform you of the result.

  • You can submit an Identity History Summary challenge to the FBI by sending a letter to the following address:
FBI CJIS Division
Please note: Criminal History Analysis Team 1
1,000 Custer Hollow Road
Clarksburg, WV 26306



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